Privacy Policy

1. Information We Collect

We collect information necessary to provide HR management services efficiently.

a) Personal Information

• Name
• Email address
• Phone number
• Employee ID
• Job title, department, and reporting manager
• Date of joining and employment-related details

b) Work & HR Data

• Attendance records (clock-in / clock-out)
• Leave requests and leave history
• Reimbursement details and expense claims
• Travel allowance and other HR-related requests
• Work anniversaries and celebrations

c) Device & Usage Information

• Device type, operating system, and app version
• Log data such as access time and app activity

2. How We Use Your Information

We use the collected information to:

• Provide and manage HR services
• Process attendance, leave, and reimbursement requests
• Maintain employee records
• Improve app performance and user experience
• Communicate important updates and notifications
• Ensure security, fraud prevention, and compliance

We do not sell or rent your personal information to third parties.

3. Data Sharing & Disclosure

Your information may be shared only in the following cases:

• With your organization/employer for HR management purposes
• With trusted service providers under strict confidentiality
• When required by law or legal process

4. Data Storage & Security

We implement appropriate technical and organizational measures to protect your information against unauthorized access, misuse, or loss.

• Secure servers and encrypted connections
• Access control and authentication mechanisms
• Regular monitoring and updates

While we strive to use commercially acceptable means to protect your data, no method of transmission over the internet is 100% secure.

5. Data Retention

We retain personal data only as long as necessary to fulfill HR, legal, and contractual obligations. Once no longer required, data is securely deleted or anonymized.

6. User Rights

Depending on applicable laws, you may have the right to:

• Access your personal information
• Request correction of inaccurate data
• Request deletion of your data (subject to employer policies)
• Restrict or object to certain data processing

7. Cookies & Tracking

We may use cookies or similar technologies to enhance user experience and analyze usage trends.

8. Children's Privacy

Asterix HR is intended for employees and authorized users only. We do not knowingly collect personal information from individuals under 18.

9. Policy Updates

We may update this Privacy Policy from time to time. Continued use constitutes acceptance of the updated policy.

10. Contact Us

If you have questions, please contact:

Asterix HR
Website: https://asterixhr.com
Email: info@asterixdigitech.com